Covid Policy

COVID-19 Practices
as of
December 2023

As we gather at this critical time, we acknowledge the many communities that we are connected to and caring for. We understand that gathering in person can heighten exposure and risk of spreading the COVID 19 virus. Due to generations of systemic racism, people of color, especially Black people and Native Americans, have been the hardest hit by COVID-19, with disproportionately high death rates. Also, many of us and our loved ones are essential workers, are immunocompromised, are living in multi-generational households, and other factors that put us at higher risk of transmission or harm.

We will revisit and update our COVID policy closer to the actual conference dates based on any updated CDC guidance, local requirements, etc.

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For these reasons, we are requiring the following practices to prioritize our collective wellness while we are together and of the folks we will be with after the conference.

  • A minimum of two vaccination shots are required for all participants (EDs, family members, and facilitators), with an exception for kids who are traveling with their parents who are not yet eligible to receive the vaccine due to their age. Boosters are recommended.
  • Negative PCR or an Antigen test within 72 hours of the convening for all adults joining.
  • Wear masks indoors and during travel. When we are meeting as a large group indoors, we will wear masks. We also ask that you mask during travel and transportation to and from the gathering (flights, trains, taxi/rideshare, etc.). Masks will be available throughout the conference.
  • We will be meeting in a large, well-ventilated space with outdoor access. We will spend a lot of time in smaller groups that can work outdoors. While we will host as many of our meals outdoors as possible, please note that some of our meals will be in shared indoor space with other groups on site.
  • Testing: We will provide two COVID Rapid tests. The tests will be provided in a gift bag upon checking into the hotel. We ask all attendees to self-test prior to attending any sessions/events. Upon returning home, test 5 days after the conference and share any positive results with the team.
  • Each person should develop their own care plan in the event that they test positive (e.g. how to isolate; care options from community/family members). We ask folks if you develop symptoms (cough, fever, chills, etc.) or do not feel well during the convening, to isolate, test immediately and refrain from activities until symptoms resolve.
  • If you feel sick before your trip, we request that you cancel your participation and stay home. If you begin to feel sick during the convening, we ask that you stay in your room and notify Marci Whitman conference@sixbeyondborders.org. We will help to coordinate your plan for care.

Questions to consider for your care plan are below.   

  • What’s your plan if you test positive?
  • Would you need an extended stay at the hotel?
  • Is there someone from your family/community that would travel to be with you to provide care?(e.g. a sibling would fly in, get a hotel room and manage meals/care and travel back home).

Resources available onsite:

  • Rapid tests for all attendees
  • Quarantine support and/or alternate travel will be provided should anyone test positive at the convening.

Additional Resources:

We invite folks into a practice of mutual care and shared agreements to support the health and well-being of our people, and to be part of a collective public health effort to reduce the transmission of COVID-19.